Property inspections are a critical responsibility for property managers, serving as the first line of defense against costly repairs, safety hazards, and tenant disputes.
Whether conducting move-in, move-out, or routine periodic inspections, property managers follow comprehensive checklists to document property conditions, identify maintenance issues, and ensure lease compliance.
Understanding what property managers do during inspections helps both landlords and tenants maintain properties effectively while protecting everyone’s interests.
So, here are the key things that property managers look for during an inspection.
1. Roof and Structural Integrity Assessment
Property managers begin inspections by examining the roof’s overall condition, looking for loose, missing, or damaged roofing materials that could lead to leaks.
They check for cracks, worn spots, or any signs of deterioration that might compromise the building’s structural integrity.
Additionally, managers inspect flashing around vents, chimneys, and skylights to ensure all seals remain intact and prevent water entry.
Broken seals allow moisture intrusion that causes dampness, mold growth, and interior damage.
Gutters and downspouts receive careful attention during exterior inspections. Property managers clear gutters of debris and inspect
downspouts for cracks, proper alignment, and adequate drainage away from the foundation.
Poorly functioning drainage systems cause foundation damage, basement flooding, and landscaping erosion that require expensive remediation.
2. Foundation and Exterior Walls Inspection
The foundation serves as the property’s structural backbone, making foundation inspections essential.
Property managers look for cracks, settling, water damage, or any signs of structural movement that could indicate serious problems.
Even minor foundation issues can escalate quickly, threatening the entire building’s stability and requiring costly structural repairs.
Exterior walls undergo thorough examination for cracks, stains, deterioration, or damage from weather, pests, or physical impact.
Managers assess the condition of siding materials, checking for rot, warping, or loose sections that compromise weather protection.
Moreover, they inspect exterior paint or finishes for peeling, fading, or other degradation that affects both aesthetics and weather resistance.
3. Driveways, Walkways, and Landscaping Assessment
Driveways and walkways present safety and liability concerns that property managers carefully evaluate.
They look for cracks, potholes, uneven surfaces, or tripping hazards that could injure tenants or visitors.
Damaged paving requires repair or replacement to maintain property access and reduce liability exposure.
Landscaping inspections assess overall yard maintenance, including lawn condition, tree health, shrub trimming, and garden bed upkeep.
Property managers check irrigation systems for proper function and identify any overgrown vegetation that could damage structures or create pest habitats.
Furthermore, they ensure fences and gates function properly, remain secure, and don’t pose safety risks.
4. Walls, Ceilings, and Floors Assessment
Interior inspections begin with a systematic room-by-room evaluation of walls, ceilings, and floors.
Property managers document any holes, cracks, stains, or damage beyond normal wear and tear.
They differentiate between acceptable aging and tenant-caused damage that requires repair or security deposit deductions.
Additionally, managers look for water stains on ceilings or walls that indicate roof leaks, plumbing issues, or HVAC condensation problems.
Floor conditions receive careful scrutiny across all flooring types. Managers check carpets for stains, tears, excessive wear, or odors requiring replacement.
Hardwood floors are inspected for scratches, water damage, loose boards, or finish deterioration. Tile and vinyl flooring is assessed for cracks, lifting, staining, or damage around fixtures.
Excessive floor damage may require costly refinishing or replacement, which impacts property value.
5. Doors and Windows Assessment
All doors throughout the property must open and close smoothly, lock securely, and show no signs of damage or warping.
Property managers test door hardware, including handles, locks, hinges, and doorstops, to ensure proper function.
They also inspect door frames for damage and verify weather stripping remains intact on exterior doors. Damaged or insecure doors
compromise tenant safety and energy efficiency.
Window inspections cover frames, glass, locks, screens, and seals. Managers check for broken glass, cracked frames, faulty locks, torn screens, or failed seals that reduce energy efficiency.
They test the window operation to ensure smooth opening and closing without binding or difficulty.
Furthermore, they assess window treatments like blinds or curtains for damage or missing components.
6. Lighting and Electrical Systems Inspection
Property managers test all light fixtures and switches throughout the property to verify proper operation.
They replace burnt-out bulbs and document any flickering lights, exposed wiring, or malfunctioning fixtures that pose fire hazards.
Electrical outlets are inspected for proper function, adequate number per room, and signs of overloading or damage.
Electrical panels receive attention during inspections to ensure proper labeling, appropriate breaker sizes, and the absence of exposed wiring.
Managers look for signs of electrical problems, including scorch marks, burning smells, or frequently tripped breakers.
Additionally, they verify that ground fault circuit interrupter (GFCI) outlets in bathrooms and kitchens function correctly to prevent electrical shock.
7. Fixtures and Water Flow Evaluation
Every plumbing fixture undergoes functional testing during property inspections.
Property managers run faucets in sinks, tubs, and showers to check water pressure, temperature, and drainage.
They inspect fixtures for leaks, drips, corrosion, or loose components that could cause water damage. Under-sink inspections reveal hidden leaks, damaged pipes, or improper connections that require immediate repair.
Toilet inspections include flushing tests, leak checks around the base, and examination of internal components.
Managers listen for running water indicating faulty flappers or fill valves that waste water and increase utility costs.
They also check toilet seats, lids, and mounting hardware for damage or instability.
8. Water Heaters and Supply Lines Evaluation
Water heaters receive careful evaluation for age, condition, and proper operation. Property managers check for rust, corrosion, leaks, or sediment buildup that reduces efficiency or indicates impending failure.
They verify temperature settings remain appropriate and pressure relief valves function correctly.
Additionally, managers inspect water heater venting for proper exhaust and carbon monoxide safety.
Supply lines throughout the property are examined for leaks, corrosion, or damage. Managers look under sinks, behind toilets, and at water heater connections for signs of moisture or deterioration.
Furthermore, they assess water pressure throughout the property to identify potential supply line restrictions or pressure regulator issues.
9. Heating and Cooling Equipment Inspection
HVAC systems represent significant property investments requiring regular inspection and maintenance.
Property managers examine furnaces, air conditioners, and heat pumps for proper operation, unusual noises, or signs of wear.
They check burner assemblies, heat exchangers, and heating elements for damage or deterioration.
Additionally, managers inspect for carbon monoxide or gas leaks in combustion heating systems using appropriate detection equipment.
Air filters receive attention as clogged filters reduce efficiency and air quality while increasing energy costs.
Property managers note when filters need cleaning or replacement and educate tenants about regular filter maintenance.
They also inspect ductwork for leaks, damage, or inadequate insulation that compromises system efficiency.
10. Thermostats and Ventilation Inspection
Thermostats are tested for accurate temperature reading and proper system control.
Property managers verify that heating and cooling systems respond correctly to thermostat commands and maintain comfortable temperatures.
They also check programmable thermostat settings and battery condition.
Ventilation systems, including exhaust fans in bathrooms and kitchens, must function properly to prevent moisture buildup and mold growth.
Managers test fan operation and clean or replace covers as needed.
Furthermore, they inspect attic and basement ventilation to ensure adequate air circulation throughout the property.
11. Kitchen Appliances Assessment
All kitchen appliances undergo functional testing during property inspections.
Property managers operate ranges and ovens, checking burner function, temperature accuracy, and cleanliness. They test:
- Refrigerators for proper cooling, door seals, and ice maker operation if equipped.
- Dishwashers are run through cycles to verify proper washing, draining, and absence of leaks.
- Microwave ovens, garbage disposals, and range hoods receive operational testing.
Managers verify garbage disposals grind properly without jams and exhaust fans adequately ventilate cooking areas.
Additionally, they inspect appliance condition, noting dents, scratches, or damage beyond normal wear.
12. Cabinets, Countertops, and Sinks Assessment
Kitchen cabinets are opened and examined for damage, proper door alignment, and functional hardware.
Property managers check for water damage, pest infestations, or structural issues inside cabinets. They test drawer operation and note any missing or broken components.
Countertops undergo inspection for cracks, chips, stains, or heat damage. Managers assess the condition of backsplashes and grout lines, noting any needed repairs or resealing.
Furthermore, they examine kitchen sinks and faucets for leaks, drainage issues, or fixture damage.
13. Bathroom Fixtures and Finishes Inspection
Bathrooms receive particularly thorough inspection due to moisture-related risks. Property managers examine tubs, showers, and surrounding tiles for cracks, leaks, or water damage.
They check grout and caulking for deterioration that allows moisture penetration behind surfaces. Shower doors and curtain rods are tested for secure mounting and proper operation.
Bathroom sinks and vanities undergo inspection for leaks, damage, and proper drainage. Managers check vanity cabinets for water damage or pest issues and test all hardware.
Additionally, they inspect mirrors, light fixtures, and exhaust fans for damage or malfunction.
14. Moisture and Ventilation Inspection
Moisture problems in bathrooms lead to mold growth, structural damage, and health concerns.
Property managers look for signs of excessive moisture, including peeling paint, warped surfaces, or musty odors.
They verify bathroom exhaust fans operate effectively to remove humidity during and after showers.
Inspectors check for mold or mildew growth on walls, ceilings, around fixtures, and in grout lines.
They note any areas requiring professional mold remediation or improved ventilation.
Furthermore, managers assess bathroom flooring for water damage, loose tiles, or soft spots indicating subfloor deterioration.
15. Smoke and Carbon Monoxide Detectors Inspection
Safety device inspection is legally required and critically important for tenant protection. Property managers test all smoke detectors
throughout the property to ensure proper function.
They replace batteries, verify alarm sounds at appropriate volume, and check detector age, as most require replacement after 10 years.
Carbon monoxide detectors receive similar testing, particularly in properties with gas appliances or attached garages.
Managers verify detectors are properly placed according to manufacturer recommendations and local codes.
Additionally, they document all safety device testing and maintenance in inspection reports.
16. Fire Safety Equipment Inspection
Fire extinguishers must be present, properly mounted, and regularly inspected.
Property managers check pressure gauges, verify inspection tags are current, and ensure extinguishers remain easily accessible.
Also, they assess whether extinguisher types and sizes meet code requirements for the property.
Emergency exits and evacuation routes undergo evaluation for clear access and proper marking.
Managers ensure exits aren’t blocked by furniture or storage, and exit doors open easily without obstruction.
Furthermore, they verify that emergency lighting functions properly if installed.
17. Railings and Stairs
Stairs and railings present fall hazards requiring careful inspection.
Property managers test railing stability, checking for loose mounting or damaged components.
They examine stairs for damaged treads, loose carpeting, or inadequate lighting that could cause accidents.
Additionally, managers verify handrails meet height requirements and extend the full length of staircases.
Balconies, decks, and elevated walkways receive similar scrutiny for structural integrity and safety.
Managers inspect railings for appropriate height, secure mounting, and spacing that prevent falls.
Also, they check deck boards for rot, loose fasteners, or structural concerns.
18. Unauthorized Lease Modifications Verification
Property managers look for unauthorized changes that tenants may have made without permission.
This includes unpermitted paint colors, wall holes from mounting items, installed fixtures, or structural modifications.
They compare current conditions against move-in documentation and lease provisions.
Inspectors note any removed or altered property features that violate lease terms. They document unauthorized renovations that may require restoration to original condition.
Additionally, managers verify tenants haven’t installed locks or security devices without landlord approval.
19. Pet Policy Adherence Verification
Properties with pet policies require inspection for pet-related damage and rule compliance. Property managers look for pet damage,
including scratched doors, stained carpets, damaged landscaping, or chewed fixtures.
They verify the number and type of pets match lease agreements and check for undisclosed animals.
Inspectors assess pet odors that may require professional cleaning or carpet replacement. They also check outdoor areas for pet waste accumulation or damaged fencing.
Furthermore, managers verify that tenants maintain current pet deposits and liability insurance as required.
20. Cleanliness and Maintenance Standards Inspection
General cleanliness and tenant maintenance responsibilities are evaluated during inspections.
Property managers assess whether tenants maintain properties in reasonable condition consistent with lease requirements.
They note excessive dirt, clutter, or neglect that could cause damage or code violations.
Inspectors verify tenants perform routine maintenance tasks like changing air filters, keeping gutters clear, and maintaining landscaping as specified in leases. They identify issues arising from tenant neglect versus normal wear and tear.
Additionally, managers document housekeeping conditions that could attract pests or create health hazards.
21. Electrical Service and Panels Inspection
Comprehensive electrical system inspections verify safe, adequate power throughout properties.
Property managers examine electrical panels for proper labeling, appropriate circuit breakers, and the absence of corrosion or damage.
They look for signs of electrical problems, including scorch marks, burning smells, or evidence of overheating.
Inspectors verify electrical capacity meets property needs without overloaded circuits. They check for outdated wiring systems like knob-and-tube or aluminum wiring requiring updates.
Furthermore, managers ensure GFCI outlets protect bathrooms, kitchens, and outdoor areas as required by code.
22. Gas Lines and Systems Inspection
Properties with gas service require inspection of gas lines, connections, and appliances for safety.
Property managers check for gas leaks using appropriate detection methods and verify all connections remain tight and secure. They inspect gas meters, shut-off valves, and supply lines for damage or corrosion.
Gas appliances, including furnaces, water heaters, ranges, and dryers, undergo evaluation for proper venting and safe operation. Managers verify that carbon monoxide detectors protect areas with gas equipment.
Additionally, they document any gas odors or suspected leaks requiring immediate professional attention.
23. Water Supply and Sewer Systems
Water supply systems must deliver adequate pressure and quality throughout properties.
Property managers test water pressure at multiple fixtures and investigate any issues with pressure.
They check water quality for discoloration, odors, or sediment indicating supply issues.
Sewer or septic systems undergo evaluation for proper function and absence of backups. Managers look for slow drains, frequent clogs, or sewage odors indicating system problems.
They also inspect septic tanks for pumping needs and drain fields for signs of failure, if applicable.
Conclusion
Property manager inspections serve as essential tools for maintaining property value, ensuring tenant safety, and preventing costly problems.
By systematically evaluating exterior conditions, interior spaces, mechanical systems, safety features, and lease compliance, property managers identify issues early when repairs remain manageable and affordable.
Also, by understanding what property managers look for during an inspection helps landlords maintain rental properties proactively and enables tenants to meet their maintenance responsibilities.
Regular inspections combined with prompt repairs create safer, more comfortable living environments that attract quality tenants and maximize property returns.
Whether you’re a property owner or manager, implementing thorough inspection protocols is fundamental to successful property management.
However, if you’re looking for residential property management or commercial property management, contact us today!
